Executive Assistant Position Announcement

Position: Executive Assistant
Location: Remote/Virtual (U.S.)
Overtime Status: Exempt
Reports To: Chief Operating Officer
Starting Salary Range: 59,400-70,900
Start Date: September 2022
Hours per week (average): 40

About Us

RAD promotes the continued existence and resiliency of the U.S. abortion delivery sector so that abortion seekers have timely and equitable access to quality abortion care. We distribute resources to abortion providers to maximize abortion access. Our resources include funding and free technical support, free legal services, and funder services. In our first five years, RAD has delivered resources to over half of the country’s independent abortion providers, supporting clinics in almost 50 states. Our strategic, pragmatic, and impact-focused team brings over 100 years of combined experience in reproductive health and abortion rights, and currently includes 14 full-time staff members working remotely across the U.S.

Position Summary

The Executive Assistant is an internal- and external-facing role that provides high-level support in close working relationships with the Executive Director (ED) and Chief Operating Officer (COO). This role serves as a major organizational asset as RAD confronts the challenges of post-Roe abortion access, keeping the ED and COO organized, informed, and prepared. The Executive Assistant also acts as the logistical coordinator and administrative liaison to the boards and committees RAD organizes and convenes, which include RAD’s Advisory Board, a coalition of abortion service delivery funders and related working groups, and an advisory committee of key stakeholders from the field.

The ideal candidate for this position will be an experienced executive support professional who knows how to make themselves an indispensable resource to their execs. They are an energetic, detail-oriented, multi-tasker who thrives and takes pride in a supporting role.

Responsibilities and Tasks

Support the Executive Director and COO
  • Build and maintain a strong working relationship with the ED, COO, and other RAD staff
  • Work closely and effectively with the COO to keep her and the ED well informed and prepared for upcoming commitments and responsibilities relating to key initiatives and scopes of work, following up appropriately
  • Assist with meeting scheduling, preparation and follow up, ensuring follow-through on action items
  • Produce agendas, and prepare and review meeting materials, briefs, and other documents as requested
  • Assist with communications and business correspondence (e.g., creating, reviewing and/or formatting presentations and reports, drafting correspondence); communicate directly with stakeholders, including funders, Advisory Board members, and organizational allies, and on behalf of the Executive Director and COO, on business matters as requested
  • Conduct information-gathering (key informant interviews, internal document review, online research) and report on topics as requested
  • Support the ED and COO’s fundraising efforts and donor relations, including conducting online research, maintaining donor files, and assisting with correspondence
  • Support the Executive Director in her work developing and giving input on new strategies in the field (e.g., by performing supportive tasks such as maintaining task lists and timelines, conducting information-gathering, and scheduling meetings)
  • Complete a broad range of administrative tasks including scheduling and coordinating meetings, answering correspondence, arranging travel, and other general administrative functions
  • Assist with other tasks to support the ED’s work as assigned
Coordinate and liaise with RAD’s Boards and Committees
  • Take a lead role in coordinating and liaising with RAD’s boards and committees
  • Interface with and provide general support to group members and invited guests
  • Organize, schedule, and oversee meeting logistics and planning for events such as on-line meetings, briefings, and in-person convenings
  • Organize and ensure smooth functioning of on-line meeting technology
  • Ensure coordinated and timely completion of tasks including agenda development, session planning, organization and preparation of guest speakers, and the preparation of meeting materials
  • Manage membership and contact lists; track participation/attendance
  • Attend and take notes at meetings

Required Experience, Knowledge, Skills and Ability

  • A minimum of 3-5 years’ experience supporting executive level staff
  • Strong organizational skills and the ability to perform and prioritize multiple tasks with excellent attention to detailed specifications and requirements
  • Effective communicator with excellent oral and written communication skills
  • Excellent judgment; demonstrated ability to maintain confidentiality and exercise discretion
  • Precise and thorough; excellent follow through
  • Enthusiasm for achieving high performance goals and meeting deadlines in a dynamic and fast-paced environment
  • Team player with a commitment to reproductive justice and protecting abortion access
  • Ability to travel to travel to in-person meetings in the U.S. approximately 1-4 times annually
  • Ability to work during East Coast business hours (9-5 ET)
  • Proficiency or ability to quickly gain proficiency with Google and Office 365 applications including Gmail, Google drive, Google docs, Microsoft Word, Excel, and PowerPoint.

Valued Experience, Knowledge, Skills and Abilities

  • Experience supporting executive level staff specifically in a small to mid-size organization
  • Experience writing and editing memos, emails, briefings, reports, agendas, and meeting notes and summaries
  • Forward thinking; anticipates needs and sets priorities based on past experience, current status, and future state of projects
  • Ability to proactively familiarize self with Executive Office workloads, priorities, and needs, and find opportunities to offer help

 RAD is committed to cultural diversity and strongly encourages applications from diverse candidates.

Salary and Benefits

The starting salary for this position is $59,400-70,900 per year based on relevant qualifications and experience.

We offer a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance, 3% automatic contribution and a 3% employer match on 401k contributions, pre-tax transportation benefits, and 13 paid holidays, 4 weeks paid vacation and 2 weeks personal time, 20 hours of annual paid volunteer leave, and additional paid time off for jury duty and bereavement.

Additional benefits include:

  • Parental leave of up to 12 weeks
  • Short-term and long-term disability insurance
  • Base-term life and accidental death and dismemberment insurance
  • Flexible spending account for medical and dependent care
  • Up to $1500/year (gross) remote work stipend
  • Up to $500/year for professional development
  • Up to $200 for a new smartphone every 2 years, and up to $75/month for cell phone plan

Hopewell Fund Careers

Resources for Abortion Delivery is a project of Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Hopewell Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. As a project of Hopewell, RAD is committed to building a diverse and inclusive organization. We strongly encourage candidates from historically underrepresented groups to apply.  Hopewell Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

COVID Policy

To center the safety and well-being of its employees, Hopewell Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19.  Accommodations may be sought and approved in accordance with the law by contacting human resources at [email protected].

How to Apply

Submit a resume, cover letter that describes your interest in the position and what you would bring to this role, and three references, to [email protected] by July 24. We will also ask candidates who are interviewed for a writing sample (for consistency and fairness among initial applicants, please do not send this with your application materials). First round interviews will start the week of July 20 and will be conducted on a rolling basis until the position is filled. On your cover letter, please include where you saw the position listed.